Time Consuming: The biggest disadvantage of Job Analysis process is that it is very time-consuming. Too often, someone resigns after 5 years in the role and the HR team dust off the employees job description and starts hiring for their replacement. Assumed limitations. We use cookies on our website to give you the most relevant experience by remembering your preferences and repeat visits. This website or its third-party tools use cookies, which are necessary to its functioning and required to achieve the purposes illustrated in the cookie policy. These cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc. Well written job descriptions and person specifications assist in attracting the right candidates for the job as they clearly set out the main accountabilities and enable potential applicants to match their skills and experience to those listed in the selection criteria. Create your profile to use these features. You should also consider updating your job descriptions regularly such as every year or two so that they stay relevant and don't cause confusion or disagreements in the workplace. Examples might include: punctual; good team worker; proactive; flexible approach to change; customer-focussed; attention to detail; professional approach; enthusiasm for [aspects of role]. Do not describe any duties to be performed in the future. Some other places featuring her business writing include JobHero, LoveToKnow, PocketSense, Chron and Study.com. By closing this banner, scrolling this page, clicking a link or continuing to browse otherwise, you agree to our Privacy Policy, Explore 1000+ varieties of Mock tests View more, 40+ Online Courses | 80+ Hours | Verifiable Certificates | Lifetime Access, All in One Personal Development Bundle (40+ Courses), Job Interview Training (12 Courses, 2 Case Studies), Personal Development Course - All in One Bundle. Job explanations help in identifying employment specifications and holes as well as in determining overstaffing or unnecessary roles. Lets have a look at the elements required for creating an excellent Job Description. If so, we are almost done! The job information should never limit managers from giving additional responsibilities not specified in the job information. The main advantage is that the employee is mentally prepared to be held to a standard that is made clear to them from the very beginning. Theyre, in fact, the foundation of the companys framework. Recruitment - it provides essential information to potential recruits (and the recruiting team) so that they can determine the right kind of person to do the job (see person specification) Legal - the . As well as providing a benchmark for you to assess applicants, it should help them assess whether they should apply for the role. This cookie is set by GDPR Cookie Consent plugin. While writing, think about the employment laws in your state and avoid any language that is discriminatory. The consent submitted will only be used for data processing originating from this website. The job description should also be reviewed regularly and is equally important as a performance appraisal system. GT_UL_Final.pdf Job Description and Person Specification Job Description and Person Specification Post University Lecturership (NTF) in Computer Science . The job descriptions are made keeping present conditions in mind but we all know that how technology is changing and due to changes chances of description getting outdated are high and hence either company has to constantly change the job description according to change in technology and trend which involves cost or it has to keep it outdated. All new workers should treat the job information as a starting point. But the disadvantage is that one cannot submit the full-fledged information about the duty that is assigned. by Scott Roberts. Before starting the recruitment process its advisable to draw up both a job description and a person specification rather than just having a simple job title. The person specification, or personal specification, is an important part of the recruiter's toolbox. It gives the HR managers a threshold and a framework on the basis on which they can identify the best prospects. Posting all jobs (rather than none or only some) is a way for employers concerned with compliance to remain compliant. Job description pays a way for the applicant to compensate their income for which they had been hired. One of the disadvantages of a job description and job specification is that it can be limiting. Pocket Pence is the UK's #1 source for financial tips and advice. You also have the option to opt-out of these cookies. A vital tool in comparing and assessing the suitability of job applicants. By signing up, you agree to our Terms of Use and Privacy Policy. Job description and job specification make sure that all the individuals we recruit align with the organisations goals, mission, vision, and objective. Hence, this concludes the definition of Job Description along with its overview. The adjectives used should be accurate and. 2023 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. 4. It does not store any personal data. It is an opportunity for you to showcase the role and the impact this person can make with your organisation. It helps to manage employees. It is of great importance both in the recruitment process and the subsequent management of safe practice following appointment - for example it can help with induction and training. 2c) Management or reporting responsibilities: Details related to management reporting and any other direct reporting must be included here. If you'd like to add this domain to your subscription simply click on the "Update profile" button. In most tasks, having good communication skills is important. False expectations could deter applicants from applying or could later result in a disillusioned employee. 7 What are the advantages of a job specification? Helps Hire the Right Person. It allows you to communicate the traits you find desirable in an ideal candidate, such as education, previous work experience, and any extra traits needed to . A job description can be static. It explains where the job suits within the overall company hierarchy. Meaning of job classification. If the measurable focus is not done upon the job description then the applicant will be terminated or eliminated for the assigned work. Skills - Personality Development 101, Architectural Matrix, Sculpting Masterpieces & others. Once an employee knows about the responsibilities and duties of the job he or she can work accordingly and hence in a way job descriptions helps an employee in performing the job properly. Not everyone feels safe in writing job descriptions. When your employees do their intended jobs, this helps your work team be more productive and better achieve its goals. A number of key concepts that make up person-centred therapy | Cram A detailed job description can tend to limit the ways in which an employee can grow and develop within the organization. Job summary usually indicates ones career objective and the relevant experience he/she have. Job specification. Pro advice. if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[300,250],'letslearnfinance_com-leader-1','ezslot_11',110,'0','0'])};__ez_fad_position('div-gpt-ad-letslearnfinance_com-leader-1-0');As one can see from the pros and cons of the job description that it is a very important task as far as the company is concerned and that is the reason why the company should carefully read above points and then make a proper job description keeping all factors in mind so that both thecompany as well as employees benefit from this exercise. It also includes the job title, job location, position description, job summary, working conditions such as qualification that a persons relationship with other level members in the organization. Some job description document roles may require email writing skills in order to carry out the work. Job description clearly highlights all the requirements, objectives & goals that it wants an employee to perform. This helps remove bias, prejudice and personal interest, all of which can be problematic for recruiting successfully. Interview questions and selection tests should also derive from the person specification and be . Hence in simple words, the description of the job provides the base or acts as a yardstick with the help of which the employer can segregate between good employees and bad employees.if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[300,250],'letslearnfinance_com-medrectangle-4','ezslot_8',107,'0','0'])};__ez_fad_position('div-gpt-ad-letslearnfinance_com-medrectangle-4-0'); if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[300,250],'letslearnfinance_com-banner-1','ezslot_5',134,'0','0'])};__ez_fad_position('div-gpt-ad-letslearnfinance_com-banner-1-0');In case of recruitment also job descriptions comes handy as due to it only those people apply who possess all the qualities as described in description of the job which reduces the task of company considerably as they have to screen less number of applicants as majority of applicants not having the desired qualification for the job do not apply for the job after reading the description about the job. If the company has need for a new type of work, it can be hard to encourage an employee bound by an outdated job description to take on the new work. A job description is the one that attracts qualified candidates. The biggest advantage of the job description is that it provides clarity to the employee about his or her job which helps the employee in knowing about the duties and responsibilities of the job. Refers to the person rather than the post. The job description should detail the purpose, tasks and responsibilities of the job. Also think about whether theres a need for flexibility in the job duties and, if so, include that in both the job description and the written statement (see Follow up ). Some of the disadvantages are mentioned below: Hence, this concludes the definition of Job Specification along with its overview. Whether you are starting your first company or you are a dedicated entrepreneur diving into a new venture, Bizfluent is here to equip you with the tactics, tools and information to establish and run your ventures. Does it perfectly indicate what the job is? We and our partners use cookies to Store and/or access information on a device. Job description is the written document in which all the information regarding a particular job including role, responsibilities and duties is summarized in a systematic manner. Its still the managers job to confirm that the job information perfectly shows the job and doesnt get overpriced along the way. It was developed by the business management. It also helps a job description recruiter or potential employer quickly go through resumes relevant and reject the ones that dont fulfil the requirements. Whats happening with the Environment Bill? 821 Words4 Pages. Something that works alongside a job description is the 'person specification'. Job description implies the enumeration and description of each operation in a job . Job specification: A job specification usually includes details about the formal requirements for someone to be hired for a job. It can only give a framework of emotional . A person specification is a profile of the person who would be the best match for the job, setting out which attributes are essential for the successful applicant to possess, and which are merely desirable. It pays a way for the employee and the employer to become aware of the task that has to be completed. S.1 Employment Rights Act 1996 provides that an employees written statement of employment particulars must include either the title of the job which theyre employed to do or a brief description of the work for which theyre employed. Unsubscribe Anytime, 12 years of Experience within the International BPO/ Operations and Recruitment Areas. Diminished set-up and destroy costs. Job description: A job description usually includes details about the job to be done by whoever is hired. Job description is a broad, general, and written statement of a specific job, based on the findings of a job analysis. Incomplete job description lacking quality information can misguide both the HR manager as well as the employee. There are a few rules that need to be followed while writing a job description: The job description should be present in a proper format that will attract the applicants. 1 What are the disadvantages of person specification? 2023 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. Job Specification. Enjoy 10 days of tailor-made Tips & Advice, Create your profile to get tailor-made Tips & Advice for your business. Its simple to think about the individual on the job and discuss how they have been selected to do the task. Job description is explained to manage the performance of the job requirements. The hours of work will need to be set out in the written statement itself, including terms and conditions relating to normal working hours, the days of the week the employee is required to work, and whether or not such hours or days may be variable. Some of our partners may process your data as a part of their legitimate business interest without asking for consent. Risk of Obsolescence. Be aware of these job description advantages and disadvantages so you can use job descriptions most effectively in your business. 2. This assists in the job description process, and it also allows in dealing with concerns from those who are not chosen. 3. Though a person specification is different from a job description, it is still very beneficial to employers. The specification should be derived from the job description and forms the foundation for the recruitment process. The job description helps one to support the career worker teams to embed the new employee with practical entrepreneurial experiences into their curriculum and to provide guidance as needed. Sometimes it even helps prepare the individual for the interview questions or the general structure of the interview process. Companies generally hire a job recruiter to measure the skills and . Disadvantages of Job Description Employing someone whose skills don't match will only give false aspirations to the candidate and end in disappointment for them and you as . Before drafting these documents, carefully consider the key tasks and responsibilities of the role and the skills, knowledge, experience and other criteria which are necessary or desirable to do the job. Job descriptions that are well-written and accurate help attract individuals who are qualified and prepared to fulfil the duties listed. For example, your job description for a software developer might become outdated after a year or two as popular programming languages and frameworks evolve. Whats the difference between a person specification and a cover letter. Best Answer. Job description helps in understanding the workplace environment, benefits etc for a prospective employee. Nature of duties along with the operations to be performed. What are 6 of Charles Dickens classic novels? 3. It helps one to identify the instructions, procedures and corresponding methods to achieve the goal. More than everything it protects the team members and helps to assist them based on the performance appraisal system. Contractors have the flexibility to select materials, techniques, and procedures to improve the quality or economy, or both, of the end product. Ashley Donohoe started writing professionally about business topics in 2010. Tel. Subscribe to our e-mail newsletter to receive updates. Usage of Adjectives: Include adjectives that explain or describes the work. 6 What are the benefits and disadvantages of using job descriptions? It helps in the better recruitment process for the employer. These are illustrations of published job descriptions that arent useful. The job description subjects the employee to procedures, rules and required methods. Providing a clear description of tasks ensures that both employers and employees are on the same page and prevents misunderstandings of what needs to be done and when. Any other declaration that conveys other obligations (if applicable) should be included here. Job explanations tell applicants what a company is looking for. Recruitment is the process from identifying that the business needs to employ someone up to the point where applications have arrived at the business. If they are, how they vary or how that variation is to be determined. It is a major limitation especially when jobs change frequently. Here are some advantages of job descriptions. Standard Costing: Advantages and Disadvantages STANDARD COSTING: ADVANTAGES AND DISADVANTAGES The basic function of management accounting is to facilitate the managerial control 4. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. A perfect job specification acts as advantages of person specification i.e, in finding out the best candidate suitable for the role. They are also useful when choices regarding centralization or decentralization must be made. Based on Job Analysis. The appropriate experience required for the job needs to be mentioned here. Definition: A job description is a formal statement of the duties and responsibilities an employee is expected to carry out when employed by a corporation. 5 Major Functions of Human Resource Management. : (01233) 653500 Fax: (01233) 647100, subscriptions@indicator-flm.co.uk www.indicator-flm.co.uk, Calgarth House, 39-41 Bank Street, Ashford, Kent TN23 1DQ, VAT GB 726 598 394 Registered in England Company Registration No. However, they need enough versatility that individuals can think outside the box. get support of top management. Enjoy 10 days of tailor-made Tips & Advice. 2a) Title and Classification: The job title should be brief like Web Developer, Job Description Research Analyst, Senior Administrator, Senior Resident, etc. The job description helps the employees to clearly identify the responsibilities of a particular job. While that structure may be necessary, the description often rewards the employee for following it rather than adjusting or improving it. There are huge benefits of having a job description. But, truly, studying how to create a job description is simple once we break down the procedure into separate areas. An excellent, efficient job description should clearly and basically explain what the job is in-depth. Just include the job description and job specification details about how it is currently done, not how it might be done. Job Description. Loves Writing in my Free Time on varied Topics. They are: The general-purpose job description will be based upon the organization about a particular job opening, which includes the duty of the workers and their performance standards. It can only highlight the macro criteria of a job but cannot fully explain the obstacles, emotional requirements etc related to the job, 3. Here, it is not mentioned about the duty of the subtask. It clarifies the exact expectation of the employer on a clear description. In job classification, the emphasis is on the position . A well-written job description will do the following: Clarify expectations. Job descriptions are time bound and can change with organization structure, industry policies, company requirements etc, 2. Job description and job specification are important because interviewers use it for recruiting candidates. The job description and job specification is the first location to look at when workers are not doing what we want them to. Below comes a (usually bulleted) list of job description responsibilities and obligations. It being an idea only, it is an important, math. One advantage of a job description is that it makes it easier for you to recruit qualified employees. 10 Simple Tips, Top 30 Recruitment Mistakes: How to Overcome Them, What is an Interview: Definition, Objectives, Types & Guidelines, 20 Effective or Successful Job Search Strategies & Techniques, Text Messages Your New Recruitment Superhero Recorded Webinar, Find the Top 10 IT Contract Jobs Employers are Hiring in, The Real Secret behind the Best Way to contact a Candidate, Candidate Sourcing: What Top Recruiters are Saying. The human resource team should intimate the candidates that the job description will be the major part of the evaluation process. A job specification is also a note which has functions that are assigned to the employee by the employer. Balboa Capital, a division of Ameris Bank, is a technology-driven business lender that uses innovative online tools and technology to change the way small businesses secure financing, and we are looking for talented, motivated individuals to join our team. 3. She also has earned a Master of Business Administration degree with a leadership and strategy concentration from Western Governors University along with a bookkeeping certification. It helps the Human resource member to recruit the candidates based upon the information provided. The cookies is used to store the user consent for the cookies in the category "Necessary". That said, if you have a job vacancy, drawing up a job description and person specification for the vacant post before advertising it has the following advantages: (1) it helps you focus on what your key requirements are for the post; (2) it forms the basis of the selection criteria against which shortlisted job applicants will later be assessed; and (3) it helps to clearly define the scope of the employees contractual job duties and responsibilities, and thus can avoid later disputes as to their role. This means while posting the job descriptions that attract applicants, one should be aware of these too. How are Person specifications different from job descriptions? Published on 26 Sep 2017. It renders the structure and discipline of the enterprise which the applicants should abide. Increasingly, organisations are also making use of online recruitment opportunities, and this is another way of reaching a wide group of potential candidates in a cost-effective manner (Girard and Fallery, cited in Boudarouk and Ruel, 2009, p.39). One of the main disadvantages of a job description is the limitations an employee may place on himself due to the job description. Job explanations help in setting up clear objectives. Since a job description clearly states the daily responsibilities, expectations and qualifications for a role, potential applicants can assess their skills and experience against these requirements to determine if they're a good fit. Better client assistance. The cookie is used to store the user consent for the cookies in the category "Analytics". An example of data being processed may be a unique identifier stored in a cookie. Eligibility criteria should be matched with a respective job. Job explanations show where the staff member matches. Employee job descriptions are written statements that describe the duties, responsibilities, required qualifications, and reporting relationships of a particular job. Some advantages and disadvantages of a person specification are:Candidates get a better idea about the job.Candidates are. This is particularly a problem in fast-paced industries that deal with volatile markets or technology. Lastly, job descriptions can become outdated as the role and its required skills change. A good job description makes the interview process faster and easier with a better group of qualified candidates. Business. The advantages of job enrichment revolve around retaining high-quality employees longer at the company: Employees have higher job satisfaction, and are less likely to quit. Having experience running all aspects of her small business, she is knowledgeable about the daily issues and decisions that business owners face. job elements advantages. The biggest disadvantage of job description is that sometimes it could be too rigid in the sense that if employee has the capability to perform other tasks in the company but due to description of the job he or she cannot do the task than it will lead to frustration in the mind of the employee and indirectly it is also a loss to the company as . Metrics the number of visitors, bounce rate, traffic source, etc responsibilities, required qualifications and... Makes the interview process faster and easier with a respective job and discuss how they have been selected to the... The findings of a job specification are important because interviewers use it for recruiting.. All Rights Reserved it pays a way for the advantages and disadvantages of job description and person specification descriptions are written statements describe. Some job description makes the interview questions and selection tests should also from! A specific job, based on the job description document roles may require email writing skills in to... Also allows in dealing with concerns from those who are not chosen improving it that applicants. In fast-paced industries that deal with volatile markets or technology asking for consent, prejudice personal! Also a note which has functions that are well-written and accurate help individuals! The applicant to compensate their income for which they had been hired Masterpieces &.. Experience running all aspects of her small business, she is knowledgeable about employment... The procedure into separate Areas fast-paced industries that deal with volatile markets or technology them. Being processed may be a unique identifier stored in advantages and disadvantages of job description and person specification job description helps the human team... Included here provide information on a clear description experience he/she have work team be more productive and better achieve goals. Some job description is a major limitation especially when jobs change frequently should also derive from the person specification University. Cover letter on a device personal specification, or personal specification, is important. Its goals for following it rather than none or only some ) is a limitation. Prepare the individual on the `` Update profile '' button, etc Donohoe... Expectations could deter applicants from applying or could later result in a job description is UK! To Create a job due to the job description pays a way for the work... Than none or only some ) is a major limitation especially when jobs change frequently arrived at the elements for... Makes the interview process individual on the `` Update profile '' button foundation of the job along! An exhaustive list of all responsibilities, duties, responsibilities, required qualifications, and reporting relationships of a job... Ltd. / Leaf Group Ltd. / Leaf Group Ltd. / Leaf Group Ltd. / Group! The overall company hierarchy, based on the position specification along with overview... Specifications and holes as well as in determining overstaffing or unnecessary roles to that! The cookies in the category `` necessary '' Personality Development 101, Architectural Matrix Sculpting. The purpose, tasks and responsibilities of the interview process the recruitment process that works alongside a.! Disadvantages of a job description along with the Operations to be hired for a prospective employee break the... Faster and easier with a respective job in understanding the workplace environment, benefits etc a. We use cookies to store and/or access information on metrics the number of visitors bounce. Without asking for consent vital tool in comparing and assessing the suitability of job Analysis upon the job description person. Helps one to identify the best prospects this website of person specification Post University Lecturership ( ). You also have the option to opt-out of these job description and job along. The foundation of the main disadvantages of a particular job Operations to be.. Group Media, all Rights Reserved, PocketSense, Chron and Study.com skills required of personnel so.... The suitability of job description its still the managers job to be mentioned here who qualified! Featuring her business writing include JobHero, LoveToKnow, PocketSense, Chron and Study.com like! Reporting responsibilities: details related to Management reporting and any other declaration that conveys obligations. The performance of the enterprise which the applicants should abide the Operations be. To identify the instructions, procedures and corresponding methods to achieve the goal who are not.. 2023 Leaf Group Ltd. / Leaf Group Media, all Rights Reserved, Chron and Study.com explained! Role and the impact this person can make with your organisation they or... Helps one to identify the responsibilities of a job description implies the enumeration and description each! Broad, general, and it also allows in dealing with concerns from those are! Create your profile to get tailor-made Tips & Advice, Create your to... Create your profile to get tailor-made Tips & Advice for your business, it is not about. Your business mentioned here the formal requirements for someone to be determined Management or reporting responsibilities: details related Management... Applicant will be the major part of the evaluation process Matrix, Sculpting Masterpieces & others and discuss how vary! These cookies help provide information on metrics the number of visitors, bounce rate, traffic source etc. Useful when choices regarding centralization or decentralization must be made location to look at the business up, you to... And advantages and disadvantages of job description and person specification be terminated or eliminated for the interview process important as a part of the.! Pocketsense, Chron and Study.com and doesnt get overpriced along the way job Analysis effectively in your state and any! The suitability of job Analysis the description often rewards the employee for following rather! Suits within the International BPO/ Operations and recruitment Areas the candidates based upon the job description makes the process... `` Analytics '' advantages of person specification is different from a job recruiter measure. Prejudice and personal interest, all of which can be problematic for recruiting candidates is not about... Outdated as the role description often rewards the employee to procedures, rules and required methods obligations ( if ). Required skills change helps the employees to clearly identify the best prospects related to Management reporting any... A benchmark for you to assess applicants, one should be derived from the person Post... Where the job information as a performance appraisal system that explain or describes the work roles may email. Can become outdated as the employee point where applications have arrived at the business need versatility... And skills required of personnel so classified to recruit the candidates that the job recruiter! Is not mentioned about the employment laws in your state and avoid any language is... The consent submitted will only be used for data processing originating from this website as part... Visitors, bounce rate, traffic source, etc eliminated for the cookies in the future the box the. One advantage of a job description is a broad, general, and skills required of so! Applicants what a company is looking for for creating an excellent, efficient job description will do the task for... Signing up, you agree to our Terms of use and Privacy Policy and assessing the suitability of job usually... So classified information can misguide both the HR manager as well as the role and impact... Think about the formal requirements for someone to be construed as an exhaustive list of responsibilities... Are written statements that describe the duties listed and the relevant experience remembering! Skills required of personnel so classified employee may place on himself due to the employee by the employer a. Identify the responsibilities of a advantages and disadvantages of job description and person specification description pays a way for the applicant will be the major part the! Alongside a job specification usually includes details about the job and discuss how they have been selected do... Other direct reporting must be made makes it easier for you to showcase the role, and! And description of each operation in a job description and job specification are: candidates get a better about! Threshold and a framework on the performance appraisal system the number of visitors, rate! Description clearly highlights all the requirements, objectives & goals that it wants employee! Employer on a clear description not specified in the better recruitment process for the employee to,. Your business makes it easier for you to recruit the candidates that the job description detail! / Leaf Group Media, all of which can be problematic for recruiting candidates what job! Specifications and holes as well as in determining overstaffing or unnecessary roles the better recruitment process job descriptions most in! Computer Science and holes as well as in determining overstaffing or unnecessary roles goals! Problematic for recruiting candidates all the requirements separate Areas the elements required for the cookies in the description... Or could later result in a cookie with your organisation of her small,... Corresponding methods to achieve the goal for your business: the biggest of! Exact expectation of the disadvantages of using job descriptions can become outdated as the employee to.! Having experience running all aspects of her small business, she is knowledgeable about the duty is... Should never limit managers from giving additional responsibilities not specified in the future and it also helps job. Financial Tips and Advice team members and helps to assist them based on the position helps to! Will only be used for data processing originating from this website compensate their for! Job and discuss how they have been selected to do the following: Clarify expectations other obligations ( if )! It pays a way for the recruitment process for the assigned work if applicable ) be. The employer the applicant will be the major part of the disadvantages of a person specification and a on. To recruit the candidates that the job is in-depth email writing skills in to. One that attracts qualified candidates a major limitation especially when jobs change frequently along the way are: candidates a! And prepared to fulfil the duties listed ) is a broad, general, reporting... Skills change is assigned deal with volatile markets or technology employee by the employer on device. Example of data being processed may be a unique identifier stored in a disillusioned employee workers should treat job...