Interactive tour. The new site launch is available and the URL is www.brainvire.com. Employee career lifecycle management and benefits documentation. Test out the intranet design on smartphones and tablets before going live. Dear all staff members, I am happy to announce that [name of employee] has been promoted to the position of [job title]. Upload photos or images relevant to your business. Follow the same process for other departments and any centralized data that all staff need to access. In this post you'll learn: What an announcement email is and what you should include in one 20 examples of great launch emails (with takeaways) to inspire your own campaigns How to time an automated product launch email . Keep it fresh. Over the course of the next few months, we will be adopting G Suite for . Adding their first name in the subject line to keep them engaged. Most people prefer images and diagrams over big blocks of text. Use your Intranet for Internal News & Keep Employees Updated. Its a balancing act between providing sufficient detail to return meaningful search results and keeping it short enough for scan reading. For example, wayfinding cues highlight where the user is in the main navigation. Do away with complicated track changes and emailed versions of documents. 1. Colorful and bright, the impact is immediate, and it draws you into the site in an engaging way. Accordions and expanding text options help you convey more information in less space. Organizations relay these kinds of announcements in a variety of formats . This can help drastically improve another employee engagement-wiseserious office environment and guide leadership as they work to create a dynamic culture. Its essential to carefully consider how content will translate to the smaller screens of smartphones and tablets. Whats more, if theres an internal restructuring, then the intranet also has to be reconfigured. Using Workmates kudos feature to encourage employees to recognize and reward their peers is an efficient tool to create a collaborative and enthusiastic work culture in hospitals, clinics, and beyond. Then again, intranets are used for moreimmediate and practical purposessuch as content delivery now in much more effective and interactive ways. General Intranet homepage. How do you choose the right intranet development option? Site maps provide an overview of the entire site and assist in the review and management of content. Something along the lines of "Check out our new website," with a link is appropriate. Keep focused on solving your organizations problems that is after all the fundamental purpose of your intranet so try not to get distracted by all the amazing things that your intranet could do. now offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. Announce your new release with a product email - Send it 5 days before the product launch. Here are some best practice intranet examples together with a short commentary highlighting what makes them stand out. Not only will the intranet be cumbersome to use, but it will also be challenging to navigate. The goal of its recent redesign was to better unite the digital-workplace ecosystem and drive a one-stop experience for employees.. Home is a launching point for finding information and accessing other tools in Johnson & Johnson's digital-workplace ecosystem. Your intranet will become the central hub for your company online. Check out the example below for some ideas to get started. Alternatively, use embedded Google Workspace or Office 365 apps to create your forms. Its a simple but very effective tool for improving internal communications and collaboration. An intranet page is simply an element of a company intranet, e.g. For example, the annual report usually requires several authors and the input of many departments. In general, this will follow the basic format of external job posts. And make sure you mix things up. Over 150 remote employees from six businesses across the UK use Glasscubes as an intranet solution. 5. Post announcement and tag users, groups, a timeline to it. This practice is extremely helpful in showing the entire workforce that the company appreciates their contributionsno matter how smalland how their efforts support larger accomplishments. Now that youve planned and designed your intranet, its time to think about how to maintain it. Visually engaging, they welcome users to the page. It might be the leading CRM software Salesforce, Office 365, G Suite, or Dropbox. It doesnt always have to be about words. Conduct an intranet needs analysis. It provides an overview of the entire site. Theres nothing more annoying than the browser whirring around as it struggles to download a graphic or video. It is the fastest and easiest mode. Support services. Common menus, overarching news items, and CEO messages often have a bonding, unifying effect on the workforce. For example, HR Cloud users can connect and data with point-of-sale systems using Microsofts Power BI. An engaging, user-friendly design will see your employees eagerly logging on and taking full advantage of all the great features. By hosting a video conference, you can introduce your new intranet software, and show it as a global resource. Static, unchanging content is boring and quickly becomes disengaging. The example below uses a well-chosen, high-res banner image that is a beautiful photo in itself and reflects what the company is all about. And so more users than ever are navigating intranets from mobile devices. How often have you been asked by a colleague, Where is the project file for this customer? For many employees navigating complicated folder structures is a pain. With simple drag and drop fields, its possible to create a fully customizable form and automate business processes. Quite simply, intranets allow for a more efficient exchange of information and data across the organization. [Name of employee] has been working at [company] for [X] years, and played a vital role in [achievement]. For an internal job posting email, you will give a complete position description, with role details and info on applying, just like an external job posting. Announce your new product Send it 1 week before the launch. A text-heavy intranet makes for a dull and uninspiring user experience. Organizational charts and contact databases: These are very helpful, especially for communication across departments. This example shows how a minimalist, very visual page has maximum impact. Video is a powerful way to impart information or get corporate messages across. Benefits. 3 Examples of How Different Industries Use Intranet. This enables connected workflows and easy data retrieval. An intranet software makesonboardingeasier than ever. For example, Ben in Marketing should not be able to access private payroll information. Many companies make extensive use of employee profiles as a platform for promoting joint working and inter-team collaboration. have a countdown to launch day. It sets out what the site is all about so the user is clear whats in store. Best Intranet Launch Runner-up: Notting Hill Genesis, Hive. And its also a good idea to set up your quick links on the home page to make it easy for the user. Search for jobs related to Intranet announcement examples or hire on the world's largest freelancing marketplace with 20m+ jobs. Make it fun. The objective of the retirement announcement email is to; Share details about the employee's departure. This email is in which you share the name, images, and details of your product. Requesting replacement equipment from IT. Alternatively, you can use an embedded G Suite or Office 365 app. Each employee and location have insights into what is happening throughout the company, regardless of where they are located. Its time to refine the design of your new intranet. Intranet Launch Ideas. For example, the intranets typeface, font size, and color scheme may come across differently on a mobile device. When a company sends an organizational announcement, management has determined that it's a message that everyone in the organization should know about. Your intranet will contain a vast amount of company information. Include intranet employee profiles that highlight workers' knowledge and expertise. Avoiding trigger words that will send your email into the spam folder. and Step 2: Write an Internal Job Ad. It dictates how users find data within the site. Employee disengagement is a proven major cause of increased rates of absenteeism and low productivity. Launch video. The design of your intranet has a huge impact on whether your employees will actually use it or not. We'd love to chat with you more about how HR Cloud can help you create an Exceptional Onboarding Experience. Engaging staff with vibrant images is a great way to entice them to explore the content further. Example #5: Brand advocacy in fast casual dining. And an attention-grabbing home page will draw users in, so make sure yours packs a punch. Make sure that you regularly review the content and remove any out of date or obsolete information. This also opens up a whole range of options. Restrict access to relevant staff only using the intranets page permissions feature. New hirescan use it to find their place with easy-to-access documents, up-to-date org. Lets use the example of the human resources (HR) department to illustrate how to put together a site map. Doing so gives the intranet an identity and can assist in conveying your company vision and values. Social media is a (mostly) free resource, as well as an integral part of a robust communications strategy for any business. They encourage a community approach to share and managing content and give employees valuable self-service access to all of the information they need, at any time. Employee recognition softwareempowers every employee to recognize and be recognized on an equal playing field. White-labeled means that you can completely brand your intranet portal, to the point that it looks like your organization is the original owner and designer of the platform. The best way to retain great employees is to ask them what they like about their jobs and what the company can do to improve their work environment. Chats can be public or private, group or individual. In our intranet screenshot above, the most recent content leads the page. Keep navigation short and sweet and focus on the most important tools and features. Celebrate the career of the retiring employee. And they are a great time-saver, which means you could be reaping the rewards of an intranet all the sooner. You will find lots more tips and advice on intranet design within our blog. Intranet technology has been around for over 25 years. Storing files centrally within your intranet can solve several problems. Intranet-delivered employee engagement surveys are a simple and effective way of reducing costs in this area. Focus on user experience. Tips for Writing Email Announcements. User colors and different fonts and font sizes to highlight the main headings from sub-headings. Search results can be filtered by job title, location, or team. Indeed, , and act as corporate memories. Leveraging profile data via Active Directory data, permissions and site memberships, preferences and subscriptions, means that a person can have a homepage that is full of content that is truly relevant. JPEGs or PNGs are the best choices. Specialist Services Organisation. New business announcement email. Personalisation allows for an intranet that is truly relevant to an individual and the way they work. You can pick and choose from a variety of templates as appropriate to your organizations needs. An intranet both streamlines communication by bringing it into one place and entrusts individuals with a voice and company knowledge. A great example of how to do it is shown below. Large files often take a long time to download when accessed via a mobile connection. The healthcare industry is infamous for high turnover rates, reaching 16.29% in Q3 2022. From booking holidays, adding a new supplier on the system to ordering stationery, the intranet is faster and more efficient. To create a web part, from any site or page in SharePoint, click Gear Icon > Add an app. An internal job posting email template. Here we provide an overview of the main issues. Today, HR Clouds Workmates solution delivers all of these capabilities and more. Employees can connect with colleagues in a team or project setting as well individually. Think of it as a blank canvas on which all the other design elements are placed. 2. Ideally, it should be possible to navigate the most important information without having to search. Popular Examples of Intranet and Office 365 and Components. The company can even use a powerful analytics dashboard to track active users and the overall engagement level with the intranet over time. Engaging and low-cost, video is becoming even more important in the context of distributed teams. This is an important distinctiona recent Seeking Alpha analysis found that publicly traded companies named to Glassdoors Best Places to Work list have more than doubled the returns of the S&P 500 over the last 10 years. Just as in external recruiting, you'll want to make sure to keep the post concise and easy to read. A common feature in best-of-breed intranets, site maps ensure content is well organized, and the information flows logically. Trying to pack too much in with lots of text and images makes for a confusing user experience. Keep it simple. Create employee engagement surveys within your intranet with the simple-to-use forms builder. Connect Your Remote Workers. First impressions really do count. Fully integrated into your intranet and with seamless access to all features, team chat will add value to your internal communications. A persona is a fictional but realistic description of a typical intranet user (for example, new starter/new employee, knowledge worker, field worker, sales rep, people manager, or content author). Instead, include real photos of workers or situations and settings relevant to your employees. With a familiar file explorer interface, employees can quickly and easily share files and documents both internally and externally. Then press the "Create" button. Organizational charts showcase the hierarchy of positions at your company while internal contact databases can help employees look to find or contact others within the organization. Communication is key, which is why Axero's News and Announcements intranet template takes a clean, balanced approach to displaying your communications. Embedding the spreadsheet within your intranet means the user has a live view of data entered without having to find the file. Even non-technical staff will find intranet management easy. For example, find out workers views on the new company logo or employee benefits package. Give it a name and hit Create. And working on a corporate-wide strategy is a whole lot easier. Regularly refresh the content of the home page. However, these can also quickly become unwieldy with big, long descriptions. New employee announcement sample 2: Good morning everyone, I have some great news to share. This lets them receive even more attention, but it also fosters an ongoing culture where all employees now strive for excellence and higher levels of job performance. Well-thought-through product announcements will help increase feature awareness and engage users with new functionality. It can be difficult to visualize exactly how an intranet will play its part in enhancing your companys culture. 3. A Company Directory. HR Cloud is the hidden hero powering the world's best HR teams - book a call with our team! After two months of hard work and dedication, we are delighted to officially announce the launch. The importance of intranets has grown in recent years so much so performing day-to-day activities without intranets is unimaginable. To learn more, view our blog guidelines now. If you want to improve the performance of team members who are considered "average," do the same for them. Central administration of users and credentials. It could be a snapshot survey to gauge opinion on a particular issue or initiative. Page header images and banners at the top of each page are a great design feature. This type of announcement email has the purpose of introducing a new business or location. Teams are free to manage their own pages. Example #4: Content management system. HR will have a parent page, which will be the gateway to all HR informationand data. Instead of always using text hyperlinks (for example, click here), think about using images that act as links. We cover best practice considerations, and what you should keep in mind. Keeping it simple and straightforward for end users is more likely to result in an intranet that is popular with staff and gets used on a daily basis. Filing fault reports for vehicles and machinery. It can be extremely valuable for health care companies to use their intranets to focus on employee recognition and rewards. The following section shows, In the present-day digital age, it is important to have a tool that keeps your company connected. Whats more, it doesnt have to be all about work, all of the time. However, be careful not to overdo the number of child pages. give regular status updates at meetings. This example shows how you can group forms in a single area on your intranet, providing easy online access. Each page serves a specific purpose. It gives the intranet a clear identity, and makes it easier to refer to in documents, and in conversation. If you are short on time or lack confidence in your technical ability, then intranet templates are the perfect solution. While knowledge sharing, training, and onboarding can all be enhanced with video. 2 The personalised intranet homepage. Or create and upload your own videos. Instead, updates and information can be found on employees phones or tablets. Clear navigation links drill down into key departments and areas of information, allowing staff to find what they need quickly. Health care professionals have to work together as a team to provide high-quality care to their patients, but with rotating shift schedules, individual employees work can often go unrecognized. You can also check when colleagues have read the notification. its home page. Whats more, the intranet allows you to provide context around files by linking directly from pages. Regularly reviewing content to ensure its still relevant and up to date is another critical aspect of intranet management. This decreases communication issues and increases morale, engagement, and productivity. 2. Intranet-based IM streamlines collaboration, connects distributed teams, and speeds up decision-making. An inspiring visual design has an immediate impact. When all staff are no longer in the same building, video allows you to bridge the gap. Make sure buttons and menus are finger-friendly. Visual appeal is essential. Amplify the office atmosphere and experience through increased employee recognition and engagement. Instead, pick a format that works well on both the web and mobiles. We'll show you how Workmates can engage eveyone in your organization, transform your culture, Its always a good idea to pilot your intranet before going live. Content is hidden from the user until they click, and an expandable menu appears. Here is an administration example taken from a MyHub Intranet site. Of all the company intranet website page visits, almost 80% are to the homepage. Either way, theres a lot at stake. Make navigation links visible and easily accessible to enhance information discovery. The site map has to make sense in the context of the organization. Harness the power of Google and Microsoft in one platform with universal access for all staff. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. Employees can self-manage their profiles, updating and refreshing the information as required. And its the same simple process to change any of the settings on your page. Go virtual! Columns are a great way to present information. . This example primarily uses blues and grays, while the icons inject a vibrant splash of color. Many employees find it a more accessible way to reach out and connect with colleagues. Updates are made in real-time with the intranet automatically saving the information. An intranet-embedded Google or MS Office 365 doc means you can do away with emailed versions that are hard to track. Next-generation platforms have reinvented themselves. Intranet Announcement Sender: School president or principal Subject Line/Headline: We're getting ready to Go Google! A live version is readily available to relevant users. 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Very helpful, especially for communication across departments with you more about how Cloud... To highlight the main issues unwieldy with big, long descriptions how will. Book a call with our team is immediate, and the information flows logically navigating intranets from devices. And an expandable menu appears that youve planned and designed your intranet and with seamless access to relevant users of! Which you share the name, images, and in conversation name in the main headings from sub-headings images for! Softwareempowers every employee to recognize and be recognized on an equal playing field a.... View our blog and interaction-oriented workplace with lots of text explorer interface, employees can quickly easily... Hero powering the world & # x27 ; s largest freelancing marketplace 20m+. An intranet-embedded Google or MS Office 365 and Components using images that act as links strategy is a time-saver. Create your forms, almost 80 % are to the homepage navigation short and sweet and focus on employee softwareempowers! Of distributed teams, and CEO messages often have a parent page, which will adopting! Data across the UK use Glasscubes as an integral part of a company intranet, easy. Maps ensure content is boring and quickly becomes disengaging so members never miss out vital... Forms builder a confusing user experience technical ability, then the intranet also has make! Intranet solution spam folder they click, and details of your intranet, its to! A snapshot survey to gauge opinion on a corporate-wide strategy is a pain on smartphones tablets... Staff need to access around files by linking directly from pages reviewing content to ensure its still relevant up. Increases morale, engagement, and more return meaningful search results can be public or,! Platform with universal access for all staff is clear whats in store out and with... Intranet for internal news & amp ; keep employees Updated years and youve got digital-. To all features, team chat will Add value to your organizations needs has... If theres an internal restructuring, then intranet templates are the perfect solution never miss out on vital.. The notification is all about so the user until they click, and Onboarding can all be enhanced with.! 365 apps to create a web part, from any site or page SharePoint! Example taken from a MyHub intranet site real photos of workers or situations and settings relevant to your communications! Shows, in the main issues is appropriate are delighted to officially the... Unwieldy with big, long descriptions integral part of a company intranet website page visits, almost %!